Conferences

  09/11/08

8:30 AM - 12:00 PM
DoubleTree Club Atlanta Airport • Atlanta, GA

Travel and Entertainment is said to be “the second largest controllable expense after payroll”, but just how do we go about controlling that expense short of a total moratorium on corporate travel. Did you know that failure to manage T&E in a timely and effective manner can result in the misrepresentation of your corporate financial statements? During this three hour class you will learn that technology and effective corporate travel procedures are the two major methods of control.

Over 65% of firms in the U.S. today are using some form of automation to manage their travel process. Once implemented, you can expect the reconciliation software to reduce:

• Traveler expense report preparation time by 23%
• Supervisory review and approval time by 44%
• Reimbursement wait time by 27%
• The average cost to process by 58%

You will learn the specifics of best in class software offerings which will include an in-depth review of specific software features. Elements such as built in policy controls, simplified auditing processes, methods to ensure timely reporting and interface options between the software and critical corporate legacy systems will be discussed. Attendees will more fully understand technique options for:

• Integrating corporate policy into the expense reporting software
• Pre-populating expense reporting data by your issuing bank
• Managing the travel workflow process
• Routing electronically for review and approval
• Conducting effective expense report audits
• Automating employee reimbursement through an integration with payroll
• Integrating the expense reporting process with travel booking and e-mail

You will also be taught techniques to help with your decision of whether to purchase "off-the-shelf software" or building it in-house. There will be sessions on managing a vendor demonstration and implementing best practices for travel and entertainment.

By effectively automating the expense reporting process you should expect increased control, reduced processing costs, improved policy compliance and increased employee satisfaction.

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About the Presenter:
In 2002 Ted Klein retired from the General Motors Corporation after completing a distinguished career in finance. During his tenure at GM he held many managerial positions including accounts payable, corporate benchmarking, payroll, expense reporting, budgeting and internal control. Some of his process improvement projects included implementation of the purchasing and fleet card programs, automation of T&E, and creating the electronic time slip process for payment of temporary labor. Ted now heads a financial consulting firm, assisting many industry leaders in both the public and private sectors to implement and/or upgrade their financial processes.

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Venue: DoubleTree Club Atlanta Airport, 3400 Norman Berry Drive, Atlanta, GA 30344. Ph: 404-763-1600.

Mention you're attending the Automating Travel & Entertainment to take advantage of the special reduced room rate of $119 for a standard, single/double occupancy (plus taxes).

Deadline to guarantee reduced rate: Wednesday, August 6, 2008 (providing group room block has not been filled); thereafter (or if the block is filled), rooms are subject to availability.

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Substitutions & Cancellations: Should you be unable to attend for any reason, please inform us IN WRITING prior to August 27, 2008 and IOMA will give you a full refund less a $100 administrative fee. If you cancel after August 27, 2008, you may request a courtesy transfer to use at any IOMA event of equal or lesser value. The courtesy transfer must be used within one year of the date of your originally scheduled event. Substitutions of enrolled delegates may be made at any time, please call IOMA at 800-401-5937 ext. 2 to let us know before September 4, 2008.

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You can also register for the Essentials of Accounts Payable Training & Certification Program on the preceding day or Managing and Expanding Your Purchasing Card Program at 1:00 on this day.

For more information on the Essentials of Accounts Payable Training & Certification Program , visit the website at www.accountspayble360.com/conferences/975.html.

For more information on Managing and Expanding Your Purchasing Card Program, visit the website at www.accountspayble360.com/conferences/977.html.

To register contact IOMA Customer Service at 800-401-5937 ext. 2 or via email at subserve@ioma.com or simply make a selection below.

At this event, you'll also receive a free copy of IOMA's T&E Policies and Procedures Guide—a $329 Value!

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